Establish the baseline
List the agreed assets and areas. Record identifying details such as make, model, serial number and quantity where included in your scope.
For the business you builtYour business.
Your business.
Clearly
documented.
A neighborhood shop. A professional practice. A business that travels with you. Know what you have, identify what is affected, and begin the replacement conversation with a clearer record.
Scope your business inventory ↗
You can see your business hereDifferent work.
Different work.
The same need
for a clear record.
Your business may fill a dining room, a single office, a trailer or a salon suite. The things that keep it working deserve a record before you have to remember them under pressure.
Keep Track helps catalog the agreed assets and possessions in your scope. That record becomes a starting point when you need to review what remains, what is missing, and what may need to be replaced.
The day you hope never comesWhen the door opens
When the door opens
to something unexpected.
Broken glass at the entrance. Water across the floor. A storage trailer that is no longer there. In the first hours after an incident, the questions can come quickly.
What did we own?
What is missing or damaged?
What needs to be assessed or replaced?
A dated inventory helps you begin with a record of the details, alongside the incident information and professional assessments you gather.
Explore 12 business storiesYour business belongs
Your business belongs
in the picture.
Choose a business to explore its workspace, equipment and a practical inventory scenario. Select a photograph for a closer look.
01
Restaurants
Every service begins long before the first plate leaves the kitchen.
The booth your regulars ask for. The range that handles the dinner rush. The artwork that makes the room feel like yours. A restaurant is a working collection of equipment and carefully chosen details. When you have a record of those assets, you have somewhere to begin if an unexpected event interrupts service.
If an unexpected loss occurs
After a kitchen fire, some equipment may be damaged while dining-room furnishings remain usable. A dated inventory helps you separate what is there, what needs assessment, and what may need replacement.
A starting point for your inventory
- Ranges, ovens, refrigerators and freezers
- Dining furniture, bar equipment and fixtures
- POS equipment, artwork and memorabilia
- Selected food, beverage and supply stock
02
Bookkeeping practices
Your workspace supports the work your clients count on.
For a bookkeeper, a small office can hold the equipment that supports an entire practice. The laptop you carry to appointments, the scanner beside your desk, the second monitor that makes a busy week manageable: each deserves a place in the record. A home-based office can need the same thoughtful documentation as a larger business.
If an unexpected loss occurs
If a break-in leaves you without a laptop or scanner, an inventory can help identify the missing hardware and its recorded specifications. You can use that starting point to discuss replacements and the interruption with the right professionals.
A starting point for your inventory
- Laptops, desktops, monitors and docking stations
- Scanners, printers and office equipment
- Desks, chairs and filing furniture
- Networking equipment and business accessories
03
Accounting firms
A professional office is an investment in every client conversation.
The conference room where a business takes its next step. The workstations that support a growing team. The copier everyone relies on during a deadline. Documenting the physical assets in your accounting office brings equipment and furnishings into a shared record, including the pieces spread across meeting rooms and individual offices.
If an unexpected loss occurs
After a burst pipe damages several workstations, a baseline record can help your team identify affected equipment by room, model and serial number where documented. That detail supports a more organized replacement discussion.
A starting point for your inventory
- Workstations, laptops and professional displays
- Copiers, scanners and shared office equipment
- Conference-room furniture and presentation systems
- Servers, routers and other physical IT assets
04
Construction companies
The tools behind your craft deserve the same care as the finished work.
A contractor’s inventory rarely sits in one room. It travels between the workshop, storage trailer and jobsite. Power tools, measuring devices and specialty equipment represent purchases made job by job. A practical record can help identify the equipment you own and the location assigned to it when you review the inventory.
If an unexpected loss occurs
When a jobsite trailer is broken into, memory alone may miss a tool that was bought months ago. A recorded equipment list helps you compare what remains with the baseline and identify items to report or source again.
A starting point for your inventory
- Power tools, hand tools and specialty equipment
- Laser levels, measuring devices and diagnostic tools
- Tool chests, storage systems and jobsite equipment
- Safety gear, ladders, generators and compressors
05
Landscaping businesses
Your business grows from the equipment that goes out every morning.
The mower loaded first. The trimmer that stays on the trailer. The battery packs charged at the end of the day. Landscaping equipment moves constantly, and smaller purchases can be easy to overlook. Recording the tools and equipment your team uses creates a reference you can revisit as the business changes with the seasons.
If an unexpected loss occurs
If a trailer is stolen or a storage area is vandalized, a clear equipment record helps identify the missing assets and the details a supplier may need when you begin discussing replacements.
A starting point for your inventory
- Mowers, trimmers, blowers and hedge equipment
- Batteries, chargers and powered hand tools
- Trailers, storage racks and transport equipment
- Garden tools, irrigation equipment and safety gear
06
Dog-walking businesses
A mobile business still has a lot worth keeping track of.
Your office may be a bag by the door and a vehicle ready for the next appointment. Professional leads, harnesses, carriers, safety supplies and scheduling devices all support the care you provide. A business inventory helps give those purchases a place in your records, even when you work across several neighborhoods.
If an unexpected loss occurs
After a vehicle break-in or theft of a packed equipment bag, a checklist can help you identify the business supplies that are missing and the items you need to replace before the next appointment.
A starting point for your inventory
- Leads, harnesses, carriers and transport crates
- Business phone, tablet and communication equipment
- First-aid supplies and professional safety gear
- Weather gear, bags and equipment storage
07
Pet-grooming studios
Behind every appointment is a studio full of specialized equipment.
The grooming table set at just the right height. The clipper set you trust. The dryer that keeps the day moving. A grooming studio combines specialty equipment with everyday supplies and reception furniture. Documenting it as a complete workspace helps you see how much goes into delivering each appointment.
If an unexpected loss occurs
If a fire or water leak damages the studio, an inventory can help distinguish equipment that needs professional assessment from supplies and furnishings that are missing or unusable.
A starting point for your inventory
- Grooming tables, tubs and bathing stations
- Dryers, clippers, shears and specialty grooming tools
- Cages, crates, shelving and towel storage
- Reception furniture, booking devices and POS equipment
08
Hair salons & hairstylists
The space you created is part of the experience clients come back for.
Your chairs, mirrors and lighting help make the salon yours. So do the tools at each station and the equipment behind the scenes. An inventory can bring those assets together with the products and furnishings you choose to include, whether you own a salon, rent a studio or work from an individual suite.
If an unexpected loss occurs
After a flood or break-in, a station-by-station record can help identify which dryers, tools, chairs and devices were affected, and what you need to discuss replacing.
A starting point for your inventory
- Styling chairs, mirrors and station furnishings
- Wash stations, dryers and processing equipment
- Shears, styling tools and professional devices
- Product displays, selected stock and POS equipment
09
Barber shops
Every chair represents a place in the community and an investment in your craft.
A barber shop is built through repeat visits, trusted service and a space that feels familiar. Its physical assets matter too: substantial chairs, carefully chosen clippers, towel equipment and reception details. Recording those purchases gives the equipment behind your work the attention it deserves.
If an unexpected loss occurs
If vandalism damages chairs and mirrors or a theft removes tools, a current inventory can help you describe what was affected and compare it with what remains in the shop.
A starting point for your inventory
- Barber chairs, mirrors and station furniture
- Clippers, trimmers, razors and styling equipment
- Towel warmers, sanitizing equipment and storage
- Reception furnishings, signage and payment systems
10
Retail stores & boutiques
Your store holds the collection your customers come to discover.
You chose the displays, arranged the shelving and built a space around your products. Your record can include the fixtures and equipment you own, together with the selected merchandise you want counted. Keeping those groups clear helps distinguish the assets that run the store from the stock you sell.
If an unexpected loss occurs
After theft or storm damage, a dated record provides a baseline for reviewing affected fixtures and the stock included in the inventory. Purchases, sales and transfers after that date still need to be reconciled.
A starting point for your inventory
- Display racks, shelving, counters and mannequins
- POS equipment, scanners and security hardware
- Selected merchandise, packaging and stockroom supplies
- Signage, lighting, furniture and decorative assets
11
Cafés & bakeries
The morning rush starts with equipment you depend on before sunrise.
The first batch out of the oven. The espresso machine warming up. The pastry case ready for the day. A café or bakery brings equipment, furnishings and supplies into a compact but hardworking space. A clear inventory helps organize the physical details behind the products your customers love.
If an unexpected loss occurs
If smoke or water damages your preparation area, recorded equipment details can help you discuss the oven, mixer or display case that needs assessment and identify supplies to replace.
A starting point for your inventory
- Ovens, mixers and bakery preparation equipment
- Espresso machines, grinders and beverage equipment
- Display cases, refrigeration and storage
- Furniture, POS devices and selected supply stock
12
Auto repair & service shops
Your shop’s tools represent years of building the ability to do the job well.
Some tools serve every repair. Others come out for a particular vehicle or diagnostic problem. Lift equipment, scanners, specialty tools and storage can represent a substantial working collection. An inventory helps organize those physical assets by area or equipment group rather than relying on one person to remember them all.
If an unexpected loss occurs
Following a shop break-in or severe storm, a recorded list can help identify missing tools, affected machines and equipment that needs professional assessment before reuse.
A starting point for your inventory
- Vehicle lifts, compressors and tire equipment
- Diagnostic devices, scanners and electronic tools
- Tool chests, hand tools and specialty equipment
- Office equipment, parts storage and selected stock
A useful inventory routineA record that keeps pace
01 02 03 04
A record that keeps pace
with your business.
A baseline is most useful when you revisit it. Agree on what to document and how you will keep changes in view.
Record what changes
Keep track of new purchases, disposals and moves. Retain relevant receipts, warranty details and supporting photographs.
Compare periodically
Choose a review rhythm that fits the business. Check the record against what is physically there and note differences.
Review after an incident
When it is safe to do so, identify missing or affected assets and organize the details for your insurer, advisors and replacement suppliers.
An illustrative recovery recordA clearer view
A clearer view
of what comes next.
One incident can affect assets differently. A working review can keep those differences visible as you gather evidence and professional advice.
| Recorded asset | After the incident | Details to confirm | Next conversation |
|---|---|---|---|
| Office laptop | Missing | Recorded model, serial number and purchase records | Report the loss and discuss a suitable replacement |
| Reception display | Damaged | Incident photographs and professional assessment | Discuss repair or replacement after assessment |
| Conference table | Present | Condition compared with the baseline record | Note its status and any further checks needed |
A record supports the review. It does not itself determine insurance payment, replacement cost or whether equipment is safe to use.
The business presentationThe big picture,
The big picture,
ready to share.
Explore the business inventory service and package features in a separate presentation for your team.
Download business pitch deck ↓
Your inventory starts with your businessTell us what
Tell us what
keeps you working.
Choose your business type, describe the assets and collections you want included, and select the package that fits your needs.
Business photographs and loss scenarios are illustrative. Your proposal confirms the actual scope of service.